Operations Administrator The Operations Administrator / Operations
Support Co-Ordinator is responsible for engaging in daily support and
communications within the team so that all operations department
queries are actioned and resolved in a timely, efficient and
knowledgeable manner. The successful candidate will support
Manufacturing, Validation, Utilities, Maintenance etc on a daily basis
to provide continuity and support in the areas of procedure routings,
KPI&#**Apply on the website**;s management, Purchase orders generation
and tracking, Goods Receipting and tracking etc.
RESPONSIBILITIES Providing an efficient co-ordination of support
services to the Manufacturing and Operations Departments, including
the preparation of high-quality documents and presentations as
required Fast accurate document production: working on detailed
documentation such as SOP&#**Apply on the website**;s, Purchase Order
generation, Operations Reports and KPI updates, co-ordinating the
inputs of multiple stakeholders;
Database management for all KPI&#**Apply on the website**;s, Reports,
presentations, ensuring information is updated and accurate.
Co-ordinate the submission of information from all departments to
facilitate operations meetings. Support the routing of various
documents such as validation reports, SOP&#**Apply on the website**;s,
Change Controls etc. through various systems and channels. Preparation
of presentations regarding the production data based on excel files.
Weekly & daily manufacturing production data report presentation to be
reported to management in the weekly & Tier meeting;
slides for Leadership meeting, Global status meeting, Executive
Committee, etc. Ensure all materials such as stationary, office
materials, Visitor garb, etc are maintained at the correct stock
levels and ordered in a timely manner Responsible for raising all the
purchase requisitions of packaging materials and Albumin materials
which are not destined for finished product and other supplies of the
Operation & Manufacturing area.
Taking responsibility for travel itinerary generation and receipt
management, utilising systems such as Grifols Viajes (Travel Desk) and
Concur for operations staff as needed Support operations in the
assembly, issuing and archiving of all assigned documentation such as
Logbooks, Facility check lists, etc. Preparing correspondence
including amendments and track changes to various meeting agendas and
meeting minutes as required. Lead opportunities for improving systems,
processes and facilities.
Own and direct the operations office, engaging with Cleaning
contractors as required to ensure standards are met and exceeded.
Liaise with Facilities lead to ensure open issues are actioned in a
timely manner All other responsibilities as assigned by Management
REQUIREMENTS At least 3 years&#**Apply on the website**; experience in
an operations and or office coordinator position Excellent PC skills
to include word, excel, Powerpoint, etc.
Excellent communication skills Prioritising work using time management
and organisational skills Good administration skills with an ability
to work unsupervised on day to day duties and tasks A high degree of
enthusiasm and adaptability. Curiosity to understand Operations
requirements is key
_MUST BE_ a reliable and flexible individual
_ABILITY TO_ multitask essential Proactive can do attitude Previous
Pharma/Operations working experience SAP experience an advantage
Documentation System Management an advantage Spanish as a spoken
language an advantage Previous experience in Purchase Order and Goods
Receipt management Company Grifols is a global company that since
**Apply on the website** has enhanced the health and well-being of
people around the world. Our four divisions - Bioscience, Diagnostic,
Hospital and Bio Supplies - develop, produce and market innovative
solutions and services in more than **Apply on the website**
countries.
Grifols Worldwide Operations Ltd. was established in **Apply on the
website** in Dublin, Ireland. It serves as the management center for
the global Bioscience Division overseeing treasury, risk management,
supply and demand planning, regulatory, R&
D and commercial functions. It also serves as a hub for labeling,
packing, final conditioning and distribution of finished plasma
products to Grifols&#**Apply on the website**; worldwide network of
commercial subsidiaries and distributors, with the exception of Spain
and the United States. The site will also host an Albumin purification
plant which is now under construction. ?Find Us Location Ireland JOB DETAILS
Operations Administrator The Operations Administrator / Operations
Support Co-Ordinator is responsible for engaging in daily support and
communications within the team so that all operations department
queries are actioned and resolved in a timely, efficient and
knowledgeable manner. The successful candidate will support
Manufacturing, Validation, Utilities, Maintenance etc on a daily basis
to provide continuity and support in the areas of procedure routings,
KPI&#**Apply on the website**;s management, Purchase orders generation
and tracking, Goods Receipting and tracking etc.
RESPONSIBILITIES Providing an efficient co-ordination of support
services to the Manufacturing and Operations Departments, including
the preparation of high-quality documents and presentations as
required Fast accurate document production: working on detailed
documentation such as SOP&#**Apply on the website**;s, Purchase Order
generation, Operations Reports and KPI updates, co-ordinating the
inputs of multiple stakeholders;
Database management for all KPI&#**Apply on the website**;s, Reports,
presentations, ensuring information is updated and accurate.
Co-ordinate the submission of information from all departments to
facilitate operations meetings. Support the routing of various
documents such as validation reports, SOP&#**Apply on the website**;s,
Change Controls etc. through various systems and channels. Preparation
of presentations regarding the production data based on excel files.
Weekly & daily manufacturing production data report presentation to be
reported to management in the weekly & Tier meeting;
slides for Leadership meeting, Global status meeting, Executive
Committee, etc. Ensure all materials such as stationary, office
materials, Visitor garb, etc are maintained at the correct stock
levels and ordered in a timely manner Responsible for raising all the
purchase requisitions of packaging materials and Albumin materials
which are not destined for finished product and other supplies of the
Operation & Manufacturing area.
Taking responsibility for travel itinerary generation and receipt
management, utilising systems such as Grifols Viajes (Travel Desk) and
Concur for operations staff as needed Support operations in the
assembly, issuing and archiving of all assigned documentation such as
Logbooks, Facility check lists, etc. Preparing correspondence
including amendments and track changes to various meeting agendas and
meeting minutes as required. Lead opportunities for improving systems,
processes and facilities.
Own and direct the operations office, engaging with Cleaning
contractors as required to ensure standards are met and exceeded.
Liaise with Facilities lead to ensure open issues are actioned in a
timely manner All other responsibilities as assigned by Management
REQUIREMENTS At least 3 years&#**Apply on the website**; experience in
an operations and or office coordinator position Excellent PC skills
to include word, excel, Powerpoint, etc.
Excellent communication skills Prioritising work using time management
and organisational skills Good administration skills with an ability
to work unsupervised on day to day duties and tasks A high degree of
enthusiasm and adaptability. Curiosity to understand Operations
requirements is key
_MUST BE_ a reliable and flexible individual
_ABILITY TO_ multitask essential Proactive can do attitude Previous
Pharma/Operations working experience SAP experience an advantage
Documentation System Management an advantage Spanish as a spoken
language an advantage Previous experience in Purchase Order and Goods
Receipt management Company Grifols is a global company that since
**Apply on the website** has enhanced the health and well-being of
people around the world. Our four divisions - Bioscience, Diagnostic,
Hospital and Bio Supplies - develop, produce and market innovative
solutions and services in more than **Apply on the website**
countries.
Grifols Worldwide Operations Ltd. was established in **Apply on the
website** in Dublin, Ireland. It serves as the management center for
the global Bioscience Division overseeing treasury, risk management,
supply and demand planning, regulatory, R&
D and commercial functions. It also serves as a hub for labeling,
packing, final conditioning and distribution of finished plasma
products to Grifols&#**Apply on the website**; worldwide network of
commercial subsidiaries and distributors, with the exception of Spain
and the United States. The site will also host an Albumin purification
plant which is now under construction. ?Find Us Location Ireland
We need : English (Good)
Type: Permanent
Payment:
Category: Others
